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Privacy Policy

Privacy policy

Thank you for visiting our website and for your interest in our company. We see privacy protection as proof of our quality commitment as a customer-focused company. It is important to us to protect your personal data and safeguard your personality rights.

With this Privacy Statement, we wish to provide transparent information to all visitors to our website on the type, scope and purpose of the personal data collected, used and processed by us and inform you of your rights in that regard.

In general, it is not necessary to provide personal data to access our website. However, if you wish to use services of our company through our website, it may be necessary to process your personal data.

The data collected automatically when you visit our website or the personal data entered when you utilise services will be processed in accordance with the applicable legal regulations for the protection of personal data.

If it is necessary to process your personal data and if there is no legal basis for such processing, we always obtain consent for the applicable purpose of processing.

As the company responsible for processing data, we have technical and organisational measures in place to ensure the highest possible level of security for your personal data.

Please note, however, that the transfer of data via the World Wide Web can always involve security vulnerabilities.

If you wish to use services of our company without relying on the transfer of data via the World Wide Web, it is also possible to contact us by telephone.

1. Contact details of the controller processing the personal data

The controller within the meaning of the General Data Protection Regulation (GDPR) is:

Company: IMM Photonics GmbH
Street: Ohmstrasse 4
Postal code / City: 85716 Unterschleissheim
Tel.: +49 89 321412 0
Email: info@imm-photonics.de
The appointed data protection officer: Mr. Stephan Hartinger
Coseco GmbH
Tel.: 08232 80988-70
Email: datenschutz[at]coseco.de


2. Collection of general access data

Every time our website is accessed, server log file information is sent to us by your browser and automatically logged. This includes:

1. IP address (internet protocol address) of the computer accessing the website
2. The website from which you access our website (referrer)
3. The page accessed by you on our website
4. The date and duration of your visit
5. Browser type and browser settings
6. Operating system

Please note that these data cannot be associated with a specific person. We use this technical access information exclusively for the following purposes:

1. To improve user experience (attractiveness, usability) of our web pages
2. For early recognition of technical issues on our website
3. To ensure correct delivery of site content
4. To provide law enforcement authorities with information required for prosecution in case of a cyberattack

These data are stored for a maximum period of seven days as a technical precaution to protect the IT systems against unauthorised access.


3. Collecting and sharing personal data

We use your personal data only for the purposes listed on this data protection information page.

Our website contains the following input screens for the collection of personal data:

3.1 Newsletter subscription

We offer visitors to our website the option of subscribing to our newsletter in which we provide information on offers, products and the company on a regular basis.

To receive our newsletter, you will need a valid email address.

To send you a personalised newsletter, we require the following information:

1. Email address
Optional: Salutation, first name / last name

For legal reasons you will receive a confirmation email to complete your newsletter subscription after submitting your registration (double opt-in).

The above-mentioned data will be used exclusively for purposes of sending the newsletter.

These personal data will not be shared with third parties.

If we receive your email address in connection with a purchase of goods or services, we reserve the right – unless you object – to send you regular emails with offers for items in our product range related to your past purchases.

You have the option at any time to stop receiving the newsletter by unsubscribing and withdrawing your consent to use your data for the newsletter. Every newsletter contains an unsubscribe link.

3. 2 Enquiry forms

Under 'Products', you have the option of submitting an enquiry form to us with contact details and specifications for your desired product.

For that purpose, we require the following personal data:

1. Company
2. Name
3. Telephone number
4. Email address

Additional data are optional.

Such data provided by you voluntarily in this way will be used exclusively to prepare an offer that we will send to you.

These personal data will not be shared with third parties.

3.3 Submitting application documents

When you submit an application (by email), we collect and process various personal data.

These include:

• contact information (name, address, telephone number and email)
• application documents (cover letter, CV, references or other training/education certificates and qualifications)

After submitting your application, you will receive an email confirming that we have received the application documents.

Your personal application data will be collected and processed exclusively for the purpose of filling positions in our company. Your data will be shared exclusively with the internal units and specialist departments responsible for the specific application process within our company. We will share your personal application data with other companies only with your express prior consent.

Your application information will not be used or shared with third parties in any other way.

In general, your personal application data will be automatically deleted no later than six months after the completion of the application process. This does not apply in case legal regulations prohibit the deletion of the data, if the continued storage of the data is necessary for purposes of evidence, or in case you give your express consent for the data to be stored for a longer period, e.g. for future job postings.

If an employment contract is agreed with an applicant, the data submitted will be used for purposes of processing the employment relationship in accordance with the applicable legal regulations.

Please note that we cannot guarantee complete data security in email communications. For optimal protection of your application documents against improper use by third parties, we recommend creating a password-protected zip archive and communicating your personal password to us separately.

4. What are cookies used for?

Our website uses cookies at several locations. For detailed information and a list of cookies used on our website, see our cookie policy: www.imm-photonics.de/cookie-richtlinie/.

5. Placement and use of tracking, analysis tools and social plugins

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses cookies. These are text files stored on your computer that permit analysis of how you use our website. The information about your use of this website generated by the cookie is generally transmitted to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, your IP address will first be truncated by Google within the territory of the EU and the Treaty States of the European Economic Community. The full IP address will be truncated after being transmitted to a Google server in the USA only in exceptional cases. Google uses this information on behalf of the website operator to analyse your use of the website. It serves as the basis for compiling reports on website activity and providing the website operator with additional services related to website use and internet use. The IP address transmitted to Google Analytics by your browser is not consolidated with other data by Google. You can block cookies in your browser settings. In that case, however, you will not have access to all features of this website. In addition, you can prevent Google from recording the data related to your website use generated by the cookie (including your IP address) and from processing this data by downloading and installing the browser plug-in available here: tools.google.com/dlpage/gaoptout.

You can find further information at www.google.com/intl/de/analytics/privacyoverview.html (general information on Google Analytics and data protection). Please note that our website uses Google Analytics with the extension code "gat._anonymizeIp()" in order to permit the anonymised collection of IP addresses (IP masking).


6. Erasure, restriction of processing and duration of storage of personal data

We process and store your personal data only for the duration required to achieve the stated purpose of storage or in accordance with the retention periods required by law. When the purpose of storing the data no longer applies and after the expiry of the legal retention period, the personal data will be routinely blocked from further processing or deleted in accordance with the law.

7. Data protection rights of the data subject

If you have questions regarding your personal data, you can contact us in writing at any time. You have the following rights pursuant to the General Data Protection Regulation (GDPR):

7.1 The right to information (subsection of Art. 15 GDPR)
7.2 The right to rectification (Art. 16 GDPR)
7.3 The right to erasure (Art. 17 GDPR)
7.4 The right to restriction of processing (Art. 18 GDPR)
7.5 The right to data portability (Art. 20 GDPR)
7.6 The right to object (Art. 21 GDPR)
7.7 The right to lodge a complaint with a supervisory authority (Art. 77 GDPR in conjunction with Section 19 of the German Federal Data Protection Act (BDSG))
7.8 The right to withdraw consent granted in accordance with data protection laws (Art. 7 Par. 3 GDPR)
8. Legal basis of processing

When processing personal data for which we obtain consent from the data subject, Art. 6 Par. 1, sentence 1 a) of the General Data Protection Regulation (GDPR) serves as the legal basis.

When the processing of personal data is necessary for the performance of a contract to which the data subject is party, to fulfil the terms of a contract, Art. 6 Par. 1, sentence 1 b) of the General Data Protection Regulation (GDPR) serves as the legal basis. This regulation also includes processing needed to take steps prior to entering into a contract.

If processing is necessary for compliance with a legal obligation to which our company is subject, Art. 6 Par. 1, sentence 1 c) of the General Data Protection Regulation (GDPR) serves as the legal basis.

If processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, Art. 6 Par. 1, sentence 1 f) of the General Data Protection Regulation (GDPR) serves as the legal basis. The legitimate interests of our company relate to the conduct of our business activities as well as analysing, optimising and maintaining the security of our website.


9. Sharing data with third parties

In general, we do not sell or loan user data to third parties. A transfer of data to third parties beyond the scope specified in the privacy statement will take place only if this is required to process and perform the requested service. We share data only if there is a legal obligation to do so. That is the case when state institutions (e.g. law enforcement authorities) request information in writing or if a court order is issued.

No transfers of personal data are made to so-called third countries outside the EU/EEC countries.


10. Statutory or contractual requirements to provide personal data and possible consequences of failure to provide such data

Please note that the provision of personal data is required by law in certain cases (e.g. under tax regulations) or under contractual provisions (e.g. information regarding/provided by the contractual partner). For example, it may be impossible for us to process the request (e.g. an order) without being provided with the personal information of the data subject / contractual partner. An obligation to provide personal data applies in particular when entering into contracts. If personal data are not provided in this case, it is not possible for us to enter into the contract with the data subject. Before providing personal data, the data subject can contact our data protection officer or the data controller. The data protection officer or the data controller will then explain to the data subject whether the provision of the required personal data is required by law or under contractual provisions or is necessary for entering into a contract, and whether the request of the data subject results in an obligation to provide personal data and the possible consequences of a failure to provide such data.

11. The existence of automated decision-making

As a responsible company, we refrain from using automated decision-making or profiling in our business relationships.

12. Additional information

In addition to these web-specific statements, it is also possible to inspect our transparent information.

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